Best Video-To-Text Tools in 2025

Have you ever felt like you were in too much of a rush when attending a meeting? You have to listen to the speaker's every word while trying to write down every key point, but you often end up missing out on one thing and the other - either missing the opportunity to ask questions or forgetting to write down important content. Fortunately, the emergence of AI meeting assistants has completely changed this situation. These video-to-text tools can not only automatically record and transcribe the meeting content, but also summarize the key points, refine insights, and generate action items, so you can say goodbye to the era of being busy.

After in-depth research and testing, I have selected 8 best video-to-text tools. They not only provide accurate transcription services, but also have rich editing functions, and are reasonably priced. Whether it is a work meeting, online lecture or presentation video, these tools can easily convert audio and video into text, saving you a lot of time and energy. Let's explore these game-changing AI tools together and start a more efficient meeting experience!

What are the best AI meeting assistants?

As a journalist who frequently interviews experts in my field, I know the pain of stopping to record content during a conversation. Every time I tried to write down something interesting, I would be distracted and unable to fully engage in the conversation with the expert. In addition, I often use podcasts in my research process, and transcribing these content has become an indispensable part of my work. Because of this, I have a deep understanding of the pros and cons of transcription services - I know what tools are truly useful and what are time-wasting options.

To find the transcription tool that best suits me, I spent a full two weeks testing it. During this time, I simulated various scenarios: sometimes I hosted a meeting myself, and sometimes I had an in-depth conversation with a client. After each meeting, I carefully checked the dashboard to evaluate the quality of the recording and explore which features would bring more value to my work. I also paid special attention to how easy it was to share the recording and how smoothly it integrated with other tools. This experience gave me a clearer understanding of how these tools actually perform and made me more clear about what I look for in a good transcription service.

Here’s what I looked for when testing an Video-to-Text tool, and I think it should be yours, too:

Transcription accuracy

• Can the tool accurately recognize different accents, speaking speeds, and professional terms?

• Is the error rate within an acceptable range, and does it require a lot of manual correction?

Processing speed

• Is the transcription completed in real time, or does it take a long time to wait?

• How efficient is the processing for long video or audio files?

Editing function

• Are there convenient text editing tools, such as highlighting, segmenting, or adding annotations?

• Can I make changes directly in the transcript and synchronize them to the audio or video?

Multi-language support

• Does it support transcription and translation in multiple languages?

• How effective is the recognition for non-native content?

Sharing and collaboration

• Is it easy to share the transcript with team members or customers?

• Does it support multi-person collaborative editing or commenting?

Integration and compatibility

• Does it integrate seamlessly with common tools (such as Zoom, Google Meet, Slack, etc.)?

• Does it support importing and exporting multiple file formats?

Additional functions

• Does it provide AI functions such as automatic summarization, keyword extraction, or action item generation?

• Are there advanced features such as sentiment analysis and speaker recognition?

Value for money

• Is the price reasonable and consistent with the features and services provided?

• Is there a free trial or pay-as-you-go option?

8 Best Video-to-Text Tools

1. VidText

2. Otter 

3. Fireflies 

4. Descript 

5. Sonix 

6. Trint

7. Notta

8. Avoma

1. VidText

The first product I tested was VidText AI, an unlimited AI audio & video converter that can convert audio and video into precise text, mind maps, etc. in seconds.

Key features

• Free Basic Edition, as well as paid plans for individuals and businesses to meet different needs.

• Automatically identify different speakers and support manual speaker identification.

• Support multiple ways of transcription: upload audio or video files from your local device for transcription, or import them from a link for transcription; use Transkriptor to directly record your voice and then convert it into text.

• Offers over 99.8% transcription accuracy.

• Each file can be up to 15 hours long and upload 60 files at a time.

• Support multiple scenarios: such as daily learning, meeting minutes, course production, watching movies, etc.

• VidText AI's video and audio transcriptions can be exported in a variety of formats: DOCX, PDF, TXT, subtitles (SRT, VTT), and mind maps (.svg, .md).

• Convert speech to text in over 100 languages ​​with the most accurate AI transcription technology.

• Use AI to summarize the generated text to facilitate learning using chatgpt and deepseek.

• Supports the generation of mind maps for more intuitive and clear understanding.

• Locate the video position at any place: Click on the paragraph of interest in the generated text to jump directly to the corresponding video position to play.

• Fast: Powered by GPU, it converts audio and video to text in seconds.

• Built with security in mind - VidText is SOC 2 Type 2, HIPAA, and GDPR compliant, and all your data remains encrypted at rest and in transit.

Pricing

The free version allows you to transcribe 3 times a day. The monthly plan costs $12.99 per month, with 100 transcriptions, each file can be up to 5 hours long; the monthly plan costs $19.99 per month, with unlimited transcriptions, each file can be up to 10 hours long. The annual plan costs $9.9 per month, with 1,200 transcriptions, each file can be up to 5 hours long; the monthly plan costs $12.99 per month, with unlimited transcriptions, each file can be up to 10 hours long.

 

2. Otter 

Key features

• Generate transcripts in real time during meetings, interviews, or lectures so you don’t miss any important content.

• Available on the web, iOS, and Android devices, access transcripts anytime, anywhere.

• Share and edit transcripts with multiple people, ideal for team collaboration and knowledge sharing.

• Export transcripts as text, PDF, or SRT subtitle files.

• Quickly locate specific content in recordings using keywords to find important information.

• Automatically generate meeting summaries to refine key discussion points and action items.

Pricing

The free version only allows 30 minutes of transcription per month, which is one minute a day, which is obviously impossible, so it can only be used once a month; the professional version costs $8.33 per month and provides 1,200 minutes of transcription; the business version costs $20 per month and provides 6,000 minutes of transcription.

3. Fireflies  

Key features

• Has generative AI features (AskFred)

• Can send meeting recaps automatically

• Transcribe any uploaded audio and video files in MP3, M4A, WAV, or MP4 formats. 

• Offers over 90% transcription accuracy.

• Lets you turn videos to text from anywhere with its iOS and Android mobile apps.

• Allows you to collaborate on your files with others using features like comments and reactions.

Pricing

The free version has unlimited transcription but only 800 minutes of storage; the professional version costs $10 a month and offers unlimited transcription and 8,000 minutes of storage; the enterprise version costs $39 a month and offers unlimited transcription and unlimited storage.

4. Descript 

Key features

• Seamlessly edit podcasts and videos with transcripts.

• Add green screen, improve audio, and repurpose audio for shareable social media clips.

• Choose from dozens of layouts and customize them as needed.

• Smart transitions automatically add fades and other animations between scenes for a seamless viewing experience.

Pricing

1 hour free per month; $19 per user per month for 10 hours (and 20 AI Lords access).

5. Sonix  

Key features

• Accurate speech-to-text conversion in more than 53 languages.

• Suitable for meetings, lectures, interviews, movies... any type of audio or video.

• You can use artificial intelligence to summarize your transcript.

• Provides an API interface for easy integration with other tools or workflows.

• Supports export to multiple formats such as text, Word, PDF, subtitle files, etc.

Pricing

The free trial includes 30 minutes of transcription time, which is suitable for first-time experience; the pay-as-you-go version is $10/hour; the premium version is $22 per user per month, and the transcription service is charged at $5/hour as an additional option; the enterprise version provides customized solutions.

6. Trint  

Key features

• Supports transcription and translation in more than 30 languages.

• Quickly locate content by keywords and support marking key paragraphs.

• Supports export to multiple formats such as text, Word, PDF, subtitle files, etc.

• Can be integrated with tools such as Google Drive and Dropbox, and provides API interfaces for easy integration with other workflows.

• Can automatically identify speakers.

Pricing

Starter $80 per seat/month, upload 7 files per month for transcription and editing; Advanced $100 per seat/month, unlimited transcription.

7. Notta  

Key features

• Supports transcription in 58 different languages.

• It takes an average of 5 minutes to transcribe a one-hour recording.

• Generate transcripts in real time during meetings, interviews, or lectures.

• Seamlessly integrates with Zoom, Google Meet, Microsoft Teams and other conference tools, and automatically synchronizes meeting records.

• The interface is simple and intuitive, and the operation is simple.

• Supports export to multiple formats such as text, Word, PDF, subtitle files, etc.

Pricing

There are 120 minutes of free transcription per month, with a maximum of 3 minutes per conversation; the professional version is $8.17 per month, with 1,800 minutes of transcription per month, with a maximum of 90 minutes per conversation.

8. Avoma  

Key features

• Highest quality real-time transcription in 75+ languages.

• Automatically take notes with custom meeting templates.

• Automatically update custom CRM fields for MEDDIC, SPICED, and more.

• Automate lead qualification using complex rules and web form data.

• Get objective AI-generated P&L analysis for every deal.

Pricing

Starting at $29 per user per month ($19 per user per month when billed annually).

Conclusion

Comparing these tools comprehensively, VidText stands out in terms of comprehensiveness and cost-effectiveness. It supports multiple transcription methods (upload files, link import, direct recording), with a transcription accuracy rate of up to 99.8%, and supports more than 100 languages ​​and multiple export formats (such as DOCX, PDF, subtitle files, etc.). In addition, it also provides unique features such as mind map generation and video positioning jump, which is suitable for users who need to efficiently process long audio or video content. Although Otter and Fireflies perform well in real-time transcription and meeting records, their free versions have more restrictions, while VidText provides three free transcriptions per day, and the paid version is reasonably priced.

If you need a powerful, widely applicable and cost-effective Video-To-Text tool, VidText AI is the best choice.